Live Travel Tracking

Runtime Workman allows you to track employee travel with live location tracking and automatic calculation of distance travelled.

Travel tracking is available in Workman ver. 6.17 onwards. Check your version and update the app if required.

On Android version 10 and above, an additional permission is required to access location in the background. See Permissions section below.

Permissions (Android)

On Android version 10 and above, the user needs to allow location access to the app by going to Settings > Apps > Workman > Permissions > Location > "Allow all the time"

See below screenshot for the setting:

Allow permissions to access location in background

Tracking Travel

Use below steps to record and track travel using Workman.

Start Travel

To start live location tracking, go to Travel Punch and click on 'Start Travel' button as shown below:

Start Travel using Travel Punch page

Note: If you have already started a travel, this button will change to 'Stop Travel'

Background Notification

After starting travel, you will see a Sticky notification on your mobile as shown below:

Sticky Travel Notification

The Travel notification cannot be dismissed directly. You can close Workman app (do not terminate) and your travel will keep getting recorded in the background.

Stop Travel

Once your journey is completed, open Workman and go to Travel Punch again to stop the travel. You can also tap on the Travel Notification to open the Travel page directly.

Monitor Travel using Runtime HRMS Admin Panel

To monitor employee travel using Runtime HRMS Admin panel, go to Attendance > Travel Data.

Select a date and search for the employee record for which you want to check the travel data.

Click on 'View' icon as shown below to open travel details:

Travel Data in Runtime HRMS Admin Panel
Travel Details

Once travel is finished, there will be an entry in the Travel Punches with the name 'Live Travel (System Id - xx).

Click on the 'Map' icon to view the travel history on map (indicated with a black line).

Important Points related to Travel Tracking:

  1. Travel punches can still be submitted while travel is in progress, but the distance shown calculation will be 0.00 as shown in above image (Point while travel in progress).
  2. Location tracking is automatic once employee starts the travel. However, if the app is terminated, the tracking will stop.
  3. Travel punch can be use along-with travel tracking to capture details of clients visited and meeting notes.